Purchase Ledger Clerk - Payment (European langages)

Recruiter
Location
Watford
Salary
Competitive Salary + Excellent Benefits
Posted
13 Oct 2016
Closes
13 Nov 2016
Ref
2857978
Contact
Bio-Rad .
Industry
Accounting
Hays are excited to be working in partnership with Bio-Rad, since 1952 Bio-Rad laboratories have been advancing scientific discovery by manufacturing and distributing a broad range of products for the life sciences, research and clinical diagnostics market. Due to experiencing significant growth they are opening a new Shared Service Centre in Watford next to Watford Junction in January 2017. Bio-Rad is looking for a number of Purchase to Pay Payment Processing Clerks, who are fluent in one or more of the following languages other than English: Dutch, Flemish, German, French or Spanish.


You will be first point of contact for one of the following five regions: UK, BeNeLux / Spain/ Germany / Switzerland/ France. You will be responsible for working collaboratively with the Purchase-to-Pay Payment Processing Supervisor in developing and sustaining business practices and/or procedures for all related indirect/direct payables processes and data related to transactional processing for the Procure-to-Pay process stream in the Accounting Shared Services organisation. Working with external and internal partners, you will need excellent skills in one of the above European languages in addition to English.
 Duties as follows: 

  • Work with PTP Payment Processing Supervisor to drive process efficiencies through standardisation and further automation in Accounting Shared Services
  • Process Vendor invoices and payments accurately in timely manner 
  • Expeditiously resolving reconciling items/held invoices on the Goods Receipt/ Not Invoiced account (GR/IR) with other teams
  • Complete weekly payment runs and ad-hoc manual payments as required, ensure all invoices and payments conform to DOA policy.
  • Ensure timely audit of Travel & Expense reports submitted for assigned region in Concur. 
  • Update master vendor details to ensure payments are made correctly. 
  • Participate in financial statement close cycle and operational accounting functions in order to ensure accurate and timely recording of accounts payable transactions. Report on reasons for ledger balance movement over month ends including Trade Creditors, GR/IR and DPO.
  • Developing and maintaining work instructions, SOX documentation.
  • Ensure business users and vendors follow defined PTP processes for PO raising prior to invoice receipt, limited Non-PO invoices, support education of business users/vendors to follow correct procedure. 
  • Participate in financial statement close cycle and operational accounting functions in order to ensure accurate and timely recording of accounts payable transactions. Report on reasons for ledger balance movement over month ends including Trade Creditors, GR/IR and DPO.
  • Developing and maintaining work instructions, SOX documentation, ensuring that the standard process is maintained and documentation remains current.
  • Ensure business users and vendors follow defined PTP processes for PO raising prior to invoice receipt, limited Non-PO invoices, support education of business users/vendors to follow correct procedure. 
As a Purchase to Pay Invoice Processing Clerk, you will demonstrate invoice processing and payment is completed timely and efficiently to prevent any business interruption to our operations as a result of non-payment. To achieve this, you will have: 
  • Progressive experience in payables processes and data related to transaction processing
  • Extensive SAP AP system experience is essential 
  • Be Fluent in either Dutch, Flemish, German, French or Spanish
  • Strong communications and interpersonal skills
  • Strong organisational skills and the ability to multi task
  • High degree of accuracy and attention to detail.
  • Intermediate to advance knowledge in Excel
  • Commitment to teamwork through relationship-building, reliability and collaboration
This is an exciting time to join Bio-Rad who offer a world of career opportunities and will provide you with the training and development you need to succeed in your career. In return they are offering a competitive salary and benefits package. 

For more information about the role and organisation please visit their dedicated recruitment website hays.co.uk/jobs/bio-rad or please apply now with an up to date CV.