Purchase Ledger Supervisor
Hays are excited to be working in partnership with Bio-Rad, since 1952 Bio-Rad laboratories have been advancing scientific discovery by manufacturing and distributing a broad range of products for the life sciences, research and clinical diagnostics market. Due to experiencing significant growth they are opening a new Shared Service Centre in Watford next to Watford Junction in January 2017.
You will be responsible for working collaboratively with the Procure-to-Pay Process Owner and the A/P Payment Processing Supervisor in developing and sustaining business practices and/or procedures for all related indirect/direct payables processes and data related to transactional processing for the Procure-to-Pay process stream in the Accounting Shared Services organisation.
You will also work with key procurement/payables business partners to further optimise/enable business practices through the existing ERP environment ; as well as, resolve any outstanding issues timely ensuring invoice processing and payment is completed timely and efficiently to prevent any business interruption to our clients operations due to non-payment.
As an A/P Payment Processing Supervisor you will provide leadership for the team, empowering them to meet their goals and drive positive change and will also:
Help to define and develop standard documentation of P2P standard process including process maps, work instructions for individual countries, SOX documentation, ensuring that the standard process is maintained and documentation remains current.
Work with Procure-to-Pay Process Owner in the Accounting Shared Services Organisation, the ERP solutions team and the business partners to continue to drive process efficiencies through further automation in the Accounting Shared Service organisation.
Supervise the daily activities of the Payment Processing team ensuring that invoices are paid timely which includes but is not limited to payment processing deadlines, managing external calls from vendors, GR/IR resolution, and tax withholding reporting.
Ascertain the accuracy of accounts payable payments and the accounts payable integrations to the general records.
Ensures processes and controls are in place to effectively process vendor invoices, expeditiously resolving reconciling items/held invoices via partnership with Procurement.
Address Customer issues timely and pro-actively and identify opportunities for process improvement and deliver additional training for customer or team where necessary.
Serve as a contact for resolving complicated Billing systems and critical vendors.
Participate in financial statement close cycle and operational accounting functions in order to ensure accurate and timely recording of accounts payable transactions. Perform monthly AP reconciliations for Vendors and General Ledger statements
Ensure SOX controls are maintained for all European businesses and provide support for Audit reviews both internal and external.
Day to day processing to generate reports for management. Prepare KPI and metric reporting for all businesses serviced by P2P, analyse performance and recommend performance improvements and action required. Prepare Balance sheet/DPO reporting for all businesses, analyse trends, identify opportunities, recommend action to improve cash flow.
Drive a process improvement culture throughout the team, continuously look to improve service and improved customer experience.
Pro-actively improve and undertake effective business relationship with key interfaces.
You will have experience in a Supervisory role with experience in indirect/direct procurement and payables processes and data related to transaction processing. You will:
Be multilingual with English and another language such as French, German, Flemish Dutch or Spanish.
Have good interpersonal and communication skills for interacting with individual team contributors, business partners, and management.
Have experience in working with generally accepted accounting principles and accounting software.
Have a process oriented in approach.
Possess strong influencing skills, able to change behaviours and business direction through clear presentation and use of data.
Be strongly analytical, able to identify problem areas, recommend solutions, strong control background, good reporting skills.
Have strong organisational skills and the ability to manage multiple tasks simultaneously with a high degree of accuracy and attention to detail.
Will ideally have a Bachelor's degree in business administration, accounting, finance, or related field
Experience of Pan-European Accounts Payable and/or Shares Serv
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